Construction equipment management software, compared
Construction equipment management software tracks each machine's hours, service due, repairs and, in most tools, its location. Shop-run fleets that need work orders and parts pick HCSS Equipment360, Trimble B2W Maintain or Fleetio (from $4 a vehicle a month). For GPS on every asset: Tenna, Samsara or Clue. Under ten machines, GearJoT and Dozer are free.
The short list
- Mixed trucks and iron, published price: Fleetio, $4 to $10 a vehicle a month.
- Tracking every asset with its own hardware: Tenna, quoted.
- Heavy civil shops already on HCSS: HCSS Equipment360, quoted.
- A shop with a parts room and AEMP telematics: Trimble B2W Maintain, quoted.
- Many telematics brands in one screen: Clue, quoted.
- Powered and unpowered assets on one hardware brand: Samsara, quoted.
- Free plan with work orders: GearJoT, free for 10 pieces of gear.
- Cheap start for a truck-heavy fleet: Simply Fleet, free for 5 vehicles.
- Crews already reporting in Raken: Raken, $59 a user a month.
- Hours, service due and fault codes without trackers: Dozer, free for 10 machines on one site.
Ten tools side by side
| Tool | Built around | Service due by hours | Work orders and parts | Location and telematics | Free plan | Price |
|---|---|---|---|---|---|---|
| Fleetio | Maintenance, vehicles and equipment | Yes every plan | Plan limited on Professional, full on Premium | Reads your telematics; integrations on every plan | No 14-day trial | $4, $7 or $10 a vehicle a month, yearly |
| Tenna | Tracking with its own trackers | Yes maintenance add-on | Yes parts and labor per work order | Own GPS and Bluetooth trackers, OEM and AEMP feeds | No | Quote, by asset count |
| HCSS Equipment360 | The heavy civil shop | Yes | Yes work orders and inventory | HCSS Telematics is a separate product | No | Quote |
| Trimble B2W Maintain | The heavy civil shop | Yes | Yes plus purchasing and warranties | Reads AEMP telematics | No | Quote |
| Clue | One screen over many data sources | Yes | Yes work orders | 80+ GPS, OEM and ERP integrations | No | Quote |
| Samsara | Its own gateways and tags | Yes usage-based | Yes work orders from inspections, parts inventory, purchase orders | Own gateways and asset tags, OEM data | No | Quote |
| GearJoT | The equipment record, inspections and tasks | Yes | Yes tasks and work orders | Telematics, maps and locations | Yes 10 pieces of gear | $7.50 a piece for 11-25, down to $4.92 for 151-300 |
| Simply Fleet | Vehicles first | Yes | Plan work orders on Free and Advanced; parts on Advanced | Telematics add-on, $0.50 a vehicle a month | Yes 5 vehicles, 3 users | $3 or $5 a vehicle a month, 5 minimum |
| Raken | A field reporting app | Partly maintenance reminders | Partly repairs and maintenance log | Where equipment is by project | No | Performance plan $59 a user a month, 3 users minimum |
| Dozer | A jobsite app with a Machines app | Yes next service from the hour meter | No repair tickets only | No no trackers; Company-plan telematics only records a request so far | Yes 10 machines, 1 site | $99 a site a month; Company $199 for 5 sites |
What each tool does well, and its limits
Fleetio
Best for mixed trucks and iron at a published price
Fleetio counts a bulldozer as a vehicle, so pickups, dump trucks and yellow iron share one list with service reminders, fault codes, inspections, cost of ownership and telematics and fuel integrations, for unlimited users on every plan. Essential is $4 a vehicle a month billed yearly ($5 monthly). Work orders and parts are limited on Professional ($7) and complete on Premium ($10), which adds purchase orders and labor clock-in. Those rates assume a 5-asset band. 14-day trial.
Tenna
Best for tracking every asset with its own hardware
Tenna is built on its own GPS trackers and Bluetooth tags, from heavy iron down to tools, installed and verified on site. The core covers assets, geofences, utilization and reports; maintenance (work orders with parts and labor, OEM and AEMP fault codes), safety (DVIR, ELD, IFTA, AI dash cams) and integrations are add-ons. Software, data and hardware are quoted by asset count.
HCSS Equipment360
Best for heavy civil shops already on HCSS
Shop software for heavy civil contractors: work orders and full machine history on the mechanic's tablet, inspections that open work orders, preventive maintenance with cost codes and checklists, and parts inventory with purchases and invoices. Mechanics' time syncs to payroll and accounting. Quoted.
Trimble B2W Maintain
Best for a shop with a parts room and AEMP telematics
Preventive maintenance from maker intervals, work orders and timecards on a tablet, and parts by location and bin, deducted when used, with purchase orders across vendors. It reads AEMP telematics to trigger service and tracks warranties down to the part. Quoted after a demo.
Clue
Best for pulling many telematics brands into one screen
Clue sits on top of the trackers and maker portals you already have (80+ GPS, OEM, ERP and maintenance integrations) and adds preventive maintenance, work orders, OEM fault alerts, dispatch, rentals and costs, with inspections from the field. Quoted.
Samsara
Best for powered and unpowered assets on one hardware brand
Samsara sells gateways that report location, diagnostics and fault codes from powered machines, and battery tags for trailers and attachments, with usage-based maintenance, inspections, work orders, parts inventory with low-stock alerts and purchase orders in the software. The same account covers trucks with ELD and dash cams. Quoted by vehicle and asset count.
GearJoT
Best free plan with work orders
One record per piece of gear with inspections, photos, telematics, tasks and work orders; a failed inspection becomes an issue and a task. Every feature at every size. Free up to 10 pieces; then $7.50 each for 11 to 25, falling band by band to $4.92 for 151 to 300, like tax brackets. GearJoT calls these prices an estimate it confirms on a demo.
Simply Fleet
Best cheap start for a truck-heavy fleet
Vehicle maintenance first: reminders, custom inspections, issues, fuel and trips. Free for 5 vehicles and 3 users with 6 months of history. Essential is $3 a vehicle a month; Advanced, $5, adds work orders and parts inventory (5-vehicle minimum). Telematics and small equipment are $0.50 add-ons.
Raken
Best if your crews already report in Raken
A field reporting app whose equipment module tracks owned, rented and small equipment by project: hours, fuel, idle time, cost codes, rental returns and repairs, with maintenance alerts. Not a shop system. Only on Performance, $59 a user a month billed yearly, 3-user minimum ($177).
Dozer
Best for hours, service due and fault codes without trackers
Dozer is a job-site app for construction crews; Machines is one of its apps. A machine goes in from a photo of its serial plate or hour meter (Dozer reads make, model, serial and hours and suggests the next standard service), a fleet spreadsheet, or typing. Each keeps its hours, next service, status and repair tickets. A free lookup explains J1939 fault codes in plain words (191 SPNs, every FMI) and opens a repair ticket. An Equipment app tracks small tools and rentals with off-rent dates.
Its limits: no GPS trackers, no parts inventory, and repair tickets aren't work orders with parts and labor. No telematics is linked: on the Company plan the app records a request, and Dozer pulls no telematics data, so hours come from a photo of the hour meter or are typed in. No inspection forms in the app. Web app only: its store listings were not live on November 13, 2026.
Free for one site, one camera and 10 machines. Site is $99 a site a month with every machine; Company is $199 for 5 sites.
How to choose
- Is the problem where things are, or keeping them running? Lost tools, rentals left on rent and theft call for tracking first: Tenna, Samsara or Clue. Missed services and paper work orders call for maintenance first: HCSS Equipment360, Trimble B2W Maintain, Fleetio or GearJoT.
- Where will the hours come from? The maker's telematics, a tracker you install, or a person reading the meter. See construction equipment telematics.
- Do you run a shop with mechanics and a parts room? Then you need work orders that carry parts and labor: HCSS Equipment360, Trimble B2W Maintain, Fleetio Premium, Samsara, Tenna's maintenance add-on or Simply Fleet Advanced. Raken and Dozer stop at a repair log.
- Are there road trucks in the fleet? Trucks bring driver inspection reports and hours-of-service logs. Tenna and Samsara cover both with their own devices; Fleetio has FMCSA-approved inspection templates. See construction fleet management software.
- How is it priced? Per vehicle (Fleetio, Simply Fleet, GearJoT) grows with every machine, per user (Raken) with the office, per site (Dozer) not at all within one yard. Totals are in what equipment software costs.
Where Dozer fits, and where it doesn't
Dozer fits when
- Nobody will type a fleet in: a photo of the serial plate or hour meter fills the machine's record and suggests its next service.
- Foremen read fault codes off the dash and want them in plain words, with what to check first and a repair ticket on the machine.
- Many machines sit in one yard or pit: Site is $99 a month however many are on it, so it costs less than GearJoT's per-piece price from about 24 machines.
GearJoT is also free for 10 and adds work orders and inspections, so up to 23 machines it does more for the same price or less.
Pick something else when
- You need GPS location or theft recovery: Tenna, Samsara or Clue.
- Mechanics need work orders with parts, labor and cost, or you keep a parts room: HCSS Equipment360, Trimble B2W Maintain, Fleetio Premium or Samsara.
- Operators should do daily inspections in an app: GearJoT, Fleetio or Simply Fleet.
- Trucks need DVIRs and ELDs: Tenna or Samsara.
- You want a phone app from the store today: Dozer is web only for now.
Also worth knowing
- ShareMyToolbox tracks tools only, by QR code or barcode: $100 a month for the first admin plus $10 per employee, in blocks of 5. ShareMyToolbox pricing
- Trackunit sells telematics units, Kin Bluetooth tags and its Trackunit Manager software to contractors, rental companies and equipment makers; quoted. Trackunit
- MaintainX is general maintenance software, priced per user: Basic is free with unlimited work orders (2 repeating), Essential $20 a user a month billed yearly. MaintainX pricing
- A spreadsheet still works for a handful of machines and one person keeping it; the maintenance log guide has the columns.
Questions
What is construction equipment management software?
Software that keeps a record of every machine a contractor owns or rents: its hours, service schedule, repairs and, in most tools, where it is. Bigger systems add mechanics' work orders, parts, fuel and cost per job. Some are built around GPS trackers (Tenna, Samsara), others around the shop (HCSS Equipment360, Trimble B2W Maintain).
What is the best construction equipment management software for a small business?
For maintenance with work orders, GearJoT is free up to 10 pieces of gear. For trucks, Simply Fleet is free for 5 vehicles, then $3 to $5 a vehicle a month. For hours, service due and fault codes without trackers, Dozer is free up to 10 machines on one site. Fleetio starts at $4 a vehicle a month and scales to a shop system.
How much does construction equipment management software cost?
Published prices on November 13, 2026: Fleetio $4 to $10 a vehicle a month, Simply Fleet $3 to $5 a vehicle, GearJoT free for 10 pieces of gear and then $7.50 falling to $4.92 each, Raken's equipment module $59 a user (3-user minimum), and Dozer $99 a site after a free site. Tenna, Samsara, Clue, HCSS and Trimble B2W quote each fleet.
Do I need GPS trackers on every machine?
No. Trackers log location and hours by themselves, which matters for theft, rentals and spread-out fleets. Many newer machines already report to the maker's telematics portal, which Trimble B2W Maintain, Tenna and Clue can read. A small fleet in one yard can keep hours by reading the hour meter.
What is the difference between equipment management and fleet management software?
Fleet software grew up around road vehicles: miles, fuel, drivers and hours-of-service logs. Equipment software is built around engine hours, attachments, rentals and job sites. Fleetio, Tenna and Samsara cover both.
Can Dozer track where a machine is?
No. Dozer sells no GPS trackers. It keeps hours, service due, status and repair tickets per machine, and its site cameras can alert on activity after hours. No telematics is linked yet: on its Company plan ($199 a month) the app records a request for a link, and hours come from a photo of the hour meter or are typed in. For location, Tenna, Samsara or Clue fit better.
Guides
- Heavy equipment maintenance software: shop tools against five shop jobs.
- Construction fleet management software: trucks and iron.
- Construction equipment tracking software: four ways to track.
- Small fleet maintenance software: the free tiers.
- What equipment management software costs: totals for 8, 25 and 60 machines.
- Heavy equipment maintenance log: the fields and a filled-in sample.
- Heavy equipment maintenance schedule: what happens at 250, 500, 1,000 and 2,000 hours.
- Construction equipment telematics: the ISO 15143-3 feed.
- Equipment inspection apps: rules, a checklist and the apps.
How we checked
On November 13, 2026 we read each tool's pricing and product pages. Five of the ten publish no price, so the table says "quote" rather than guessing. Dozer's entry also comes from reading its app's code, which is how we know its telematics only records a connection request so far. No one gets a score or a star rating. If something here is wrong, write to support@winding.ai and we'll fix it.
About this site
This site is published by Winding AI, Inc., the company that makes Dozer, one of the ten tools compared here. We wrote it because the top results for this search are mostly vendors' own pages and lists without prices. Dozer only partly fits this search, and the page says where others are better. Winding AI earns money when customers pay for Dozer, and nothing from links to other tools; links to Dozer carry a tag so Dozer can count visits from this site.